13Family life

Kids Party Planner

Plan schedule, tasks, quantities and buffer for a kids party.

01 · INPUT

Guests, timing, place and open core decisions

✓ Saved locally · no guest details needed

ChildrenOther adultsHelping adultsParty duration in hoursDays until partyTotal budgetAge groupPlaceFood formatCurrency

What is already set?Invitations sentPlace confirmedFood plannedCake arranged

02 · YOUR PARTY PLAN

10 children · 3 hours · 21 days left

The plan needs a clear order today.

One flow connects preparation, helpers, food, budget and pickup instead of five separate lists.

42% planning readiness4 items now2/3 helping adults

READINESS42%

4 do-now items

Savoury bites60 pieces

Finger-food units including a 10% buffer.

Sweet snacks / fruit25 pieces

Deliberately lower when cake is served.

Cake portions15 slices

One per person plus a 10% buffer.

Total drinks9.5 litres

Children 200ml, adults 250ml per hour plus buffer.

03 · RUN SHEET

Transitions are part of the programme

+0min
Arrival & open start station
Something that needs no explanation; keep parent handover separate from the main activity.
15 min
+15min
Main activity in two short rounds
Include a water and toilet transition inside this block after round one.
85 min
+100min
Snacks & drinks
Set seats and clearly identified allergy-aware alternatives before calling everyone over.
25 min
+125min
Cake & short birthday moment
Keep candles, knife, plates and lighter together beforehand.
20 min
+145min
Calm finish or free choice
Do not start another complex game; intentionally lower the energy.
15 min
+160min
Pickup with exit station
Arrange jackets, take-home items and belongings by name.
20 min

04 · CHECKLISTE

0/13 complete

Do now

Send invitations with an RSVP deadlineSet food plan and allergy checkOrder cake or reserve baking timeAsk for 1 more helping hand

This week

Review schedule and two simple transitions with helpersSet arrival, activity, food and quiet zonesCollect allergies, diets and parent contact detailscritical

48 hours before

Confirm final headcount and shop from the quantity listMake weather decision and communicate plan BPrepare activity materials in separate boxes

On the day

Chill drinks and make water visibleAssign helpers to arrival, food, toilets and pickupcriticalPlan rubbish, leftovers and a ten-minute closing reset

BUDGET ENVELOPE

CHF 300

Venue & infrastructure 6%CHF 18

Food & drinks 35%CHF 105

Activity 27%CHF 81

Cake & decoration 17%CHF 51

Reserve & take-home items 15%CHF 45

PLAN B

Fallback and quiet space

A calm retreat remains useful even without a weather change.
Keep two low-material short games ready if the main activity fails.

How this result was built

Quantities: 100 individual portionsAge, duration, format and 10% buffer included.
Drinks: 9.5 litresPlanning estimate; keep water visible and available throughout.
Budget envelope: CHF 300 allocatedNot a local price estimate; a flexible spending envelope.

Next steps

Complete 4 do-now itemsSend invitations with an RSVP deadline
Freeze headcount 48 hours beforeThen recheck quantities and only add confirmed allergy alternatives.

THREE OLD TOOLS · ONE FLOW

Quantities, budget and checklist now respond to the same party.

Free includes the full schedule, quantities, budget envelope, Plan B and local checks. Plus may add multiple parties, helper roles and sync.

Bilingual invitation or party sets on Etsy remain designed offline products and do not compete with the planning logic.

QUICK FEEDBACK

Did this result help you?

At most two clicks. No inputs or result details are sent.

04 · A USEFUL NEXT STEP

You have the answer. What genuinely helps next?

No wall of calls to action: one relevant continuation and at most two adjacent checks.

PLUS · NOT A SUBSCRIPTION YET

Do not rebuild this workflow every time

Saved guests, budget, invitation and schedule templates

Understand Free and Plus →

The free answer remains complete. Other offers only appear when they add distinct value.